Position Description

Assistant to the Executive Director, The Arts Partnership

1. Mission and Vision

   The vision of The Arts Partnership is to be the leading agency in the advocacy, promotion, education and coordination of visual, literary, and performing arts in the Fargo-Moorhead-West Fargo region. The mission of The Arts Partnership is to serve and advocate for the arts in our community.

2. Position Summary

   The Assistant to the Executive Director provides essential administrative and programmatic support to the Executive Director and helps to facilitate all operations of The Arts Partnership.

3. Principal Duties and Responsibilities:
   • Office Operations:
     1. Manage calendars, schedules, workflow and timelines
     2. Initiate and respond to email, phone calls, mail.
     3. Process accounts payable, accounts receivable, payroll, tax reporting and day-to-day bookkeeping.
     4. Oversee office upkeep.

   • Services, Products and Programming:
     1. Manage online calendar CulturePulse.org website and work with member organizations to post relevant information.
     2. Provide service to and support for the partners and constituents of The Arts Partnership.
     3. Assist the Executive Director with print and online publications including ArtsPulse (bi-monthly newspaper), Arts Partnership website, and e-newsletters.
     4. Assist with event planning for all Arts Partnership programs, meetings and events.

   • Programming:
     1. Facilitate the annual re-granting process for the cities of Fargo, Moorhead, and West Fargo.
     2. Lead and manage the annual meeting of The Arts Partnership.
     3. Lead and manage partner programs/programming.

4. Conditions of Employment
   • Hours: Part-time (30 hours/week)
   • Working Conditions: The position requirements can be performed in normal office conditions. Some travel may be necessary. Dress attire is business casual. Flexible schedule.
   • Salary Range: $11-$12/hour depending on qualifications.

5. Qualifications

   Education and Experience: Associates degree required, Bachelors degree preferred. A successful candidate will have demonstrated experience in a professional setting where excellent communication and organizational skills were utilized.

   Skills and Abilities:

   • Self starter with a high level of initiative
   • Able and willing learner
   • Interest in the arts
   • Outstanding written and verbal skills
   • Proven organizational ability
   • Capacity for team work and collaboration
   • Bookkeeping skills and budget management
   • Technological acuity
   • Working knowledge of current office, finance and publishing technology including Quick Books and Microsoft Office, Constant Contact